Attendee Registration
What is included in the guest/spouse registration?
Where do I pick up my registration materials?
What do I do if I need to cancel?
Can I transfer my registration if I can no longer attend?
Exhibitor Registration
What comes with my Exhibitor registration?
What events am I able to attend?
What do I do if I need to cancel?
Can I transfer my registration if I can no longer attend?
When can I set up / tear down my booth?
Where do I ship my booth items?
Hotel and Travel Information
Is there a deadline to book my hotel room? Where do I make the reservation?
Can I receive the discounted room rate for dates before and/or after the conference?
Does the hotel provide transportation to/from the airport?
What are the driving directions to the hotel? What are the parking fees?
Miscellaneous Questions
How do I get an attendee list?
Can I receive Continuing Education Units for attending the forum?
What is the forum attire?
Will there be free WIFI at the convention?
Attendee Registration
What comes with the spouse/guest registration?
Spouse/guests are able to attend the welcome reception and the cocktail reception. If you plan to bring your spouse to any event, they will need to register and have a name badge. Spouse registration can be done at the same time as your registration.
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Where do I pick up my registration materials?
You will need to pick up your name badge along with Seminar materials when you arrive. Your name badge serves as entry to all events, including social activities. The registration desk will be located in the ballroom foyer of the hotel and will be open starting on Wednesday, October 13 from 1:00 PM - 6:30 PM
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What do I do if I need to cancel?
No refunds for cancellations will be provided. Registrants who are unable to attend may send a substitute.
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Can I transfer my registration if I can no longer attend?
Yes! You may transfer your registration to someone else by filling out a substitution form. Substitutions must be made by September 20, 2021. Substitution pricing difference between member vs. non member or across member types must be paid by one of the participating parties. Questions regarding substitutions can be sent via email to [email protected]
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Exhibitor Registration
What comes with my Exhibitor registration?
Exhibitor Partner Registration:
Preferential exhibitor booth placement
Two (2) company representatives
One (1) six-foot, draped table
Two chairs
Complimentary electricity
Registration List
Recognition on the sponsors page of the printed program
Recognition on signage during the Seminar
Logo, company name, and URL on event page of TIDA website
Special mention at onset of Seminar
"Sponsor" Ribbon on name badge
Complimentary access to the internet
Booth Registration:
One (1) company representative
One (1) six-foot, draped table
Two chairs
Complimentary electricity
Complimentary access to the internet
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What events am I able to attend?
Representatives are invited to all social events, including networking breaks, breakfast, lunch, and the welcome and cocktail receptions.
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What do I do if I need to cancel?
No refunds for cancellations will be provided. Registrants who are unable to attend may send a substitute.
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Can I transfer my registration if I can no longer attend?
Yes! You may transfer your registration to someone else by filling out a substitution form. Substitutions must be made by September 20, 2021. Substitution pricing difference between member vs. non member or across member types must be paid by one of the participating parties. Questions regarding substitutions can be sent via email to [email protected]
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When can I set up / tear down my booth?
Booth set up begins at 1:00PM on Wednesday, October 13. 12:00 PM on Friday, October 16 will begin the tear down of the exhibitor hall.
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Where do I ship my booth items?
Any boxes can be shipped directly to the hotel address. When shipping your boxes to the hotel, please clearly label them for the TIDA Annual Seminar, ATTN: [Name of Company Representative Attending].
TIDA will not be receiving your boxes. If you are having trouble locating your boxes upon your arrival to the hotel, stop by the TIDA registration desk and we will be able to contact a hotel representative for you.
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Hotel and Travel Questions
Is there a deadline to book my hotel room at the group rate? Where do I make the reservation?
Each attendee is responsible for booking their own room. The deadline to book your hotel room at the discounted group rate is September 22, 2021 and is subject to availability. The TIDA group rate for rooms at Loews Philadelphia Hotel is $259 per night plus tax.
Reservations may also be made by calling the Loews Philadelphia Hotel at 1-877-878-3629. When making room reservations, please request the group rate for the Trucking Industry Defense Association (TIDA).
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Can I receive the discounted room rate for dates before and/or after the conference?
Yes. Attendees wishing to come in earlier or stay later than the actual forum dates will need to call the hotel. TIDA's special rate is available 3 days pre and post the dates of the Annual Seminar and is based on availability.
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Does the hotel provide transportation to/from the airport?
The hotel does not provide transportation. You can reserve an Uber, Lyft, Taxi, or rent a car for your stay. Additional information is provided here.
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What are the driving directions to the hotel? What are the parking fees?
The Loews Philadelphia Hotel is located at 1200 Market Street, Philadelphia, 19107. Click here for custom driving directions.
Parking information can be found here.
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Miscellaneous Questions
How do I get an attendee list?
Approximately one week prior to the event, you can expect to receive an email entitled "Tips For Your Trip." This email will contain the attendee list including name, organization, city, state and email in PDF format.
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Can I receive Continuing Education Units for attending the seminar?
Yes. The Annual Seminar education sessions are available for CEU credit. During the Seminar, you will have to pick up the CEU Tracker sheet at the registration desk and return it back to the registration desk filled out. After the Seminar, you will be emailed a copy of your certificate.
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What is the forum attire?
TIDA Sessions/Social Events: Business casual/resort wear is suitable.
Women: dress shorts/capris, slacks, blouses, knit tops
Men: khaki pants, dress shorts, collared shirts, slacks
We also recommend bringing a sweater or light jacket to the educational session, as the conference rooms can get chilly.
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Will there be free WIFI at the convention?
Yes. Complimentary internet will be provided in the meeting space. Information for connecting will be posted at the TIDA Registration Desk.
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